Why Attend Advanced Therapies Europe 2025

The Phacilitate team warmly welcomes you to Advanced Therapies Europe 2026

Welcome to Advanced Therapies Europe 2026

This Exhibitor Manual has been prepared to support your planning and participation at Advanced Therapies Europe 2026. It contains important logistical information, key deadlines, and operational guidance to help ensure a smooth and successful event experience.

To facilitate effective planning and delivery, all exhibitors are requested to review this manual carefully and complete any applicable forms by the stated deadlines. Forms should be returned to the relevant contacts as outlined throughout the manual.

Following the guidance and timelines provided will help us deliver a successful event for all participants.

This manual complements our personalised exhibitor support service. Should you require clarification, special assistance, or any additional information, please do not hesitate to contact our Customer Service Team using the email address below:

team@phacilitate.com

Should you wish to contact 4ForEverything to discuss your stand, please use the contact details below and copy the Customer Service Team into all correspondence.

ate@4foreverything.com
+34 687 329 994

Health & Safety

It is compulsory that all companies with a stand complete the Health & Safety Form by 28th August 2026.

As an exhibitor, you have a legal and moral duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your booth during the build-up, open period and breakdown of the show.

Advanced Therapies Europe 2026 adheres to the g-Guide, the global guide to minimum safety standards. Please ensure you've read and understood this document before completing your Health and Safety Declaration.

Deadlines

Deadline	Service	Supplier	Information
ASAP	Accommodation	Hotel Catalonia & InterContenial Barcelona	As September is a particularly busy period in Barcelona, with several major events taking place across the city, we strongly recommend booking your accommodation as early as possible to avoid disappointment. Hotel Catalonia Barcelona Plaza If you would like to book a room at the Hotel Catalonia Barcelona Plaza at our discounted rate, please contact the reservations team using the details below and quote Advanced Therapies Europe 2026. Email: plaza.reservas@cataloniahotels.com InterContinental Barcelona If you would like to book a room at the InterContinental Barcelona at our discounted rate, please use the booking details below and quote Advanced Therapies Europe 2026. Booking information: Advanced Therapies Europe
25.08.26	Audio Visual	B Motion	Should you require a screen or any other audiovisual (AV) equipment for your stand or meeting room, please contact Xavi Garcia using the details provided below. intercontinentalbcn@bmotionav.com
14.08.26	Catering	InterContinental Barcelona	If you would like to order catering for your exhibition stand or meeting room, please complete the attached order form and return it to vianney.nunez@icbarcelona.com
02.08.26	Cleaning	4foreverything	If your contract includes an exhibition stand or Innovation Pod, a light clean will be provided each evening. This service includes wiping down cabinet surfaces and vacuuming the floor. Should you require a more thorough clean, please contact ate@4foreverything.com to arrange a deep-cleaning service.
01.09.26	Deliveries	Kheune & Nagel	Information coming soon
02.08.26	Electrics	4foreverything	If your contract includes an exhibition stand, the following electrics are included: • 1 x 300W power socket per stand • 1 x LED spotlight installed at the rear of the fascia nameboard for every 3sqm of stand space Should you require any additional electrics, please place your order through the webshop. Please note: electricity is not provided with Innovation Pods. If you require a power supply for your pod, this must be ordered separately via the webshop.
ASAP	Fascia name board and company listing	Clarion Events	Please complete the Sponsor Onboarding & Profile Setup form
02.08.26	Furniture	4foreverything	If your contract includes an exhibition stand or Innovation Pod, the following items are included as standard: Exhibition stand • 1 x round table • 2 x conference chairs • 1 x waste bin Innovation pod • 1 x white lockable counter • 1 x branded front graphic (100cm x 100cm) • 1 x Rimini stool Should you require any additional furniture or accessories, these can be ordered through the webshop. 2nd August 2026 - Early Bird Deadline Early bird pricing will only apply to orders confirmed and paid on or before 2nd August 2026. 21st August 2026 - Graphics Deadline The deadline for submitting final artwork and logos is 21st August 2026. 31st August 2026 - Surcharge Deadline Orders received or paid between 3rd August 2026 and 31st August 2026 (inclusive) will incur a surcharge on the original price. From 1st September - Last-minute Deadline From 1st September 2026 onwards, orders will be subject to availability, and a higher surcharge will apply to the original price.
02.08.26	Graphics	4foreverything	Please see the Graphics section for detailed information and specifications. 2nd August 2026 - Early Bird Deadline Early bird pricing will only apply to orders confirmed and paid on or before 2nd August 2026. 21st August 2026 - Graphics Deadline The deadline for submitting final artwork and logos is 21st August 2026. 31st August 2026 - Surcharge Deadline Orders received or paid between 3rd August 2026 and 31st August 2026 (inclusive) will incur a surcharge on the original price. From 1st September - Last-minute Deadline From 1st September 2026 onwards, orders will be subject to availability, and a higher surcharge will apply to the original price.
25.08.26	Internet	InterContinental Barcelona	Complimentary Wi-Fi is available for light browsing and general internet use. Should you require a dedicated hardline internet connection, please contact vianney.nunez@icbarcelona.com to arrange this service.
31.07.26	Invite Therapeutic Developer	Clarion Events	As a sponsor, you have 5 complimentary passes to gift to biotech/therapeutic developers, with an active therapeutic pipeline. These are valid for therapeutic developers, pharma, government, regulators, academic institutions and non-profit organisations (they do not cover tools, tech, solution providers, or CDMOs). Please invite your guests by 31st July.
ASAP	Logo submission (AI or EPS file)	Clarion Events	Please complete the Sponsor Onboarding & Profile Setup form
31.07.26	1:1 meeting wishlist	Clarion Events	If 1:1 meetings are included within your contract, and you have not already done so, please send your wishlist of companies and/or individuals you would like to meet during Advanced Therapies Europe 2026 to Bobby Udoh using the email address below: Bobby.Udoh@clarionevents.com

Show Information

Accommodation

We have secured exclusive discounted rates at both the Hotel Catalonia Barcelona Plaza and the InterContinental Barcelona for attendees of Advanced Therapies Europe 2026.

As September is a particularly busy period in Barcelona, with several major events taking place across the city, we strongly recommend booking your accommodation as early as possible to avoid disappointment.

Hotel Catalonia Barcelona Plaza

If you would like to book a room at the Hotel Catalonia Barcelona Plaza at our discounted rate, please contact the reservations team using the details below and quote Advanced Therapies Europe 2026.

Email: plaza.reservas@cataloniahotels.com

InterContinental Barcelona

If you would like to book a room at the InterContinental Barcelona at our discounted rate, please use the booking details below and quote Advanced Therapies Europe 2026.

Booking information: Advanced Therapies Europe

Audio Visual

B Motion have been appointed as the official AV supplier for Advanced Therapies Europe 2026

Please email Xavi Garcia if you would like to order any additional AV for your stand.

Please note that all orders must be placed by 25th August 2026.

Catering

If you would like to order catering for your exhibition stand or meeting room, please complete the attached order form and return it to vianney.nunez@icbarcelona.com

Children

During build-up, open days and breakdown, children under 16 are strictly forbidden to be at the event. There are no exceptions to this rule.

Damage & Loss

Neither the organisers or the venue accept any responsibility for damage or loss of any properties introduced by the exhibitors and/or their agents/contractors. Exhibitors are especially warned that the exhibits are the sole responsibility of the exhibitor to whom they belong.

Exhibitors should arrange their own insurance against all risks. The strongest possible precautions against pilferage should be taken at all times.

Please do not fix, screw or drill into the venue’s existing walls or floors. If attaching to the venue columns/walls, please use white-tac only. Charges will apply to any associated damages, as well as paint spillage and failure to remove large items of rubbish.

Exhibitor with a backwall provided by the Organisers are also reminded they will be charged for any damages to their booth through inappropriate fixings, painted panels etc.

Data Protection

When using lead retrieval tool to scan visitors’ badges and collect their personal data (as they disclose and consent to when registering) the exhibitor becomes the Data Controller and is then responsible for the safe and legal use and storage of personal data.

Visitors can – and may – ask to see your data protection policy. Visitors are also within their rights to decline to have their badge scanned by any exhibitor. Further information regarding data protection can be found on the Information Commissioners’ Office website https://ico.org.uk/

Deliveries, Freight & Logistics

Information coming soon.

Electrics

4foreverything is the official stand contractor for Advanced Therapies Europe 2026.

If your sponsorship package includes a stand, it will come with 1 x 300W power socket as standard. Should you require any additional electrical services, including extra power sockets, these can be ordered through the exhibitor webshop.

Please ensure all electrical requirements are submitted by the relevant deadline to guarantee availability onsite.

Furniture

The furniture provided on your stand is pictured below. Should you wish to add furniture to your stand, please order through the webshop at an extra cost.

Table

chair

Insurance

You are reminded that in accordance with your contract terms & conditions you must take out adequate exhibition insurance cover. Please read your exhibition booth Terms and Conditions sent out with your booth contract. Public Liability should be a minimum of £2m for exhibitors and contractors.

You have the option to be included under Clarion's Exhibitor Protection Scheme or you can arrange your own suitable cover.

Whilst we take every precaution, we are not responsible for damage or loss to booth fittings and exhibits and cannot accept any responsibility for damage or loss of any properties introduced by the exhibitors and/or their agents/contractors. We advise you take out adequate insurance to cover your property.

Cancellation & Abandonment insurance to cover your costs and expenses is also highly advisable should you not be able to attend due to adverse weather for example. This is a specialist form of insurance normally only found on a separate Exhibition Policy.

Internet + Wi-Fi

Wi-Fi that supports support emails, videos calls etc will be available at Advanced Therapies Europe 2026. Please see the login details below:

Network: IHGWiFi.com
Password: BCNCP

Should you need internet for streaming/TV screen use or if you need dedicated internet for anything else, please contact vianney.nunez@icbarcelona.com

Rigging

Rigging is not permitted on your stand.

Security

The exhibitor is responsible for all valuables on their stand.

Please ensure you have personnel on your stand at all times or purchase and make use of lockable cupboards. You can order cupboards via the webshop.

Smartscan

Smartscan is included for all exhibitors as part of your package. It is a valuable lead capture app that can be used onsite and activated through the Exhibitor Hub.

Each exhibiting company will receive one activation code, which can be shared with your team.

To help you get the most from the event, we’re introducing SmartScan – a powerful lead generation app for exhibitors and sponsors. SmartScan enables real-time lead qualification and instant access to your data, helping you maximise networking opportunities on the go.
You can find out more about SmartScan here.

Smartscan is included for all exhibitors as part of your package. It is a valuable lead capture app that can be used onsite and activated through the Exhibitor Hub.

Each exhibiting company will receive one activation code, which can be shared with your team.

Space Only Stands

Please note that space-only and free-build stands are not permitted at this event. This is strictly a shell scheme event,

Smoking

Smoking is not allowed anywhere inside the venue aside from our designated smoking areas. This also applies to e-cigarettes and vaping. 

Stand Cleaning

A basic stand clean will be carried out before the event opens.

Should you require additional stand cleaning during the event, please contact the 4foreverything directly using the details below:

vianney.nunez@icbarcelona.com

VISAs

If you require a visa invitation letter, please ensure your registration is completed urgently and then request a visa invitation letter here

Waste Removal

All waste must be fully removed from your stand during breakdown. This includes, but is not limited to, promotional materials, flyers, brochures, packaging, and any other exhibitor-generated waste.

Failure to clear your stand completely may result in dilapidation charges being applied.

IMPORTANT: Any waste left behind that requires removal or additional cleaning will incur a £1,000 re-charge to the exhibitor.

Timetable

Build up

Monday 7th September

16:00 – 18:00

Exhibitor access to set up stand

Open day

Tuesday 8th September

07:00 – 08:00

08:00 – 19:45

Exhibitor access

Registration & exhibition showcase area opens – networking begins

Wednesday 9th September

07:00 – 08:00

08:00 – 15:45

Exhibitor access

Registration & exhibition showcase area opens – networking begins

Breakdown

Wednesday 9th September

16:15 – 17:30

Exhibitor breakdown

Important information

Stands must be cleared by 17:30 on Wednesday 9th September.
All waste must be fully cleared after breakdown, including collateral such as flyers, brochures, and other materials. Failure to comply will result in a dilapidation charge from the Organisers. Any waste left behind that requires removal or additional cleaning will incur a £1,000 re-charge to the responsible exhibitor or sponsor.
There are strictly no children under the age of 16 to be onsite
These timings are subject to change.
No trollies or large packing materials will be allowed on the show floor until the hall is clear of visitors

Shell Scheme Package

Shell Scheme

If your contract includes a stand, the following turnkey package will be provided:

Carpet

Frost grey carpet with protective plastic covering

Structure

2.5m high shell scheme walls with white infill panels

30cm fascia panel with white infill and black vinyl lettering

Graphics

Fascia nameboard displaying the exhibitor name and stand number in black cut vinyl, provided on each open side of the stand

Printed backwall graphic (please refer to your contract and/or floorplan for the dimensions of your backwall)

Furniture

1 x 80cm round white table

2 x white conference chairs

1 x white plastic waste bin

Please see images of furniture below:

Table

Conference chair

Electricity

1 x 300W single power socket

1 x LED spotlight for every 3 sqm of stand space

Cleaning

Initial stand cleaning prior to show opening, including the removal of the carpet's protective plastic covering. This service will be carried out overnight.

Please note that any items or services beyond those included in the standard stand package will incur additional charges. Details on how to order additional furniture, graphics, equipment, and other services can be found in the Deadlines section of this manual.

Innovation Pod

Innovation pods

If your contract includes an Innovation Pod, the following package will be provided:

1 x white lockable counter
1 x branded front graphic (100cm x 100cm)
1 x Rimini stool
Venue carpet

Please note: electricity is not provided with Innovation Pods. If you require a power supply for your pod, this must be ordered separately via the webshop.

Graphics Submission

Please click here to view the graphics dimensions

Artwork Templates

Artwork templates were included in the welcome email sent to you. These templates have been prepared with the required printer bleed already included; therefore, there is no need to adjust the file dimensions or add bleed marks.

Please place your artwork within the appropriate template and save the file in accordance with the specifications provided.

If you are unable to locate your welcome email or require the artwork templates to be resent, please contact team@phacilitate.com

Uploading Graphics

Once your artwork has been completed, please upload your files using the link below:

4foreverything Support Center

Please ensure that all artwork is uploaded by 21st August.

Please note that artwork files received after this deadline will not be processed.

Venue

Advanced Therapies Europe 2026 will be held at the InterContinental Barcelona. The venue address is as follows:

InterContinental Barcelona

Av. de Rius i Taulet

1-3, Sants-Montjuïc

08004 Barcelona, Spain

Website can be found here

Floorplan

Please click here to view the floorplan

Event Passes

Your sponsorship contract will stipulate the number of full access passes included. Please check your contract to see how many passes are included and register them as soon as possible.

To purchase additional passes, please contact team@phacilitate.com.

You should have received an email from Livebuzz containing a link to access your registration portal – please register all passes here.

The portal is automatically populated with the number of passes included.

Please note, t only the main contact will receive the portal login, so please share the login details with colleagues or register on behalf of them.

If you need assistance, please email team@phaciliate.com.

GUEST PASSES

Invite Your Therapeutic Developer Guests to Advanced Therapies Europe

Phacilitate is committed to fostering and enhancing critical connections in our sector, and we recognise the importance and value of your time. To ensure you maximise your experience at Advanced Therapies Europe, we are pleased to provide you - as a highly valued sponsor - with 5 complimentary Therapeutic Developer attendee passes.

These passes are intended for your most important existing and prospective clients in the therapeutic development space. You can use your unique invite link in the exhibitor hub to share these passes – we recommend sending the invitations out soon as places are first come, first served.

Important: If any of your invited guests register directly with Phacilitate without using your discount code, we will be unable to refund their attendance fee.

Eligibility criteria: These complimentary passes are strictly limited to therapeutic/drug developers with an active clinical or pre-clinical pipeline. Passes extended to solution or technology providers will not be accepted. For any questions or support in leveraging this opportunity please contact team@phacilitate.com

Sustainability

Advanced Therapies Europe 2026 will be held at the InterContinental Barcelona. The venue address is as follows: is committed to delivering a sustainable event and we encourage our exhibitors and contractors to make sustainability a key consideration. So, whether you are a fully-fledged sustainability champion or you are new to the topic, we have collated some useful points and actions that will allow you to succeed in planning towards a more sustainable event at Advanced Therapies Europe 2026 will be held at the InterContinental Barcelona. The venue address is as follows:.

Printed Material and Collateral:

Are there more sustainable options available?
Research the materials you are going to use on your booth – can they be safely and effectively used again?
Reduce your printed literature by switching to digital options e.g., in-booth displays that can be easily cleaned and/ or handouts made available by USB or email.
Minimise the amount of printed material distributed and reuse excess marketing material after the event e.g. don’t put a date on printed items so they can be used the following year.
Take home what you don’t use!
Consider using local suppliers – this supports local businesses and reduces your carbon footprint.
Use paper packaging rather than plastic.
Use recycled paper wherever possible or FSC certified paper.

Energy and Resources Consumption:

How many devices you are powering on your booth – are they all necessary?
Manage energy consumption by incorporating low voltage LED lighting into your plans.
Minimise the use of water wherever possible.

Transport:

Encourage all stakeholders to use public transport rather than taxis.
Encourage car-sharing by setting up a car share scheme; report how many miles and how many journeys saved – can you incentivise this?
Team up with a carbon offsetting company and devise a mechanism for your all your stakeholders to get involved with carbon offsetting – there are lots of different companies including a UN programme.
https://offset.climateneutralnow.org/registerresult/2

Waste:

Minimise your waste
Plan what can be recycled – how, when and where?
Utilise recycling bins that are available appropriately

Suppliers:

We encourage exhibitors to use and contract Advanced Therapies Europe 2026 recommended suppliers. Working with companies that are already collaborating with the event/business can reduce your environmental impact because you will benefit from shared transport/labour.